Guest Access & Permissions
User Permissions That Let You Collaborate Without Access Creep
When something important happens, you might need to bring more people into the room: outside counsel, a consultant, a board advisor, a leadership stakeholder who just wants the facts.
Org IQ makes that easy, with guest access, role-based permissions, and scoped visibility built for how real organizations work.
The old way
Say Goodbye to Permissions Liabilities and Trade-Offs
This outmoded user access status quo may sound familiar, where sharing your archive is either a bottleneck, or a risk.
Risk
too many people end up with too much access
Bottleneck
everything requires an admin
Instead, Org IQ presents a clean middle ground
Invite guests into your account with limited, read-only access, so you can share what matters without creating extra overhead or a security loophole.
Outside counsel reviewing a matter
Consultants supporting a leadership team
Auditors verifying communications
Executives who want visibility without operational controls
Expiring on your terms
Temporary Access That Doesn't Overstay Its Welcome
Guest access is useful… until it becomes permanent by accident. Org IQ supports guest expiration, so you can grant access for a specific window, then let it shut off automatically when the work is done.
This keeps your organization from accumulating:
- Old logins
- Forgotten third-party access
- "Wait, who is this person again?" accounts
And other common security liabilities
Simple by design
Clear Roles You Don't Have to Commit to Memory
Org IQ keeps permissions simple, with four user states — so instead of guessing who can do what, admins can spot and update access levels instantly.
Admin
Full access, including billing, exports, and user administration.
User
Access to Search, Reports, and Exports within granted scopes.
Guest
Limited read-only access with optional expiration.
Pending
Invited but not accepted — resend or delete anytime.
Zero invite drift
Invites You Can Easily Keep Track Of
Org IQ makes pending invites visible and manageable. Admins can:
- Resend an invitation email
- Delete a pending user if access is no longer needed
This matters more than it sounds, because invite drift is one of the sneakiest ways access control gets messy, stalling momentum.
Advanced access control
Scoped Visibility to Limit Overexposure
Some organizations need more than generic roles. They need selective visibility, where users can only view and manage what they're allowed to.
Org IQ supports restricted access models where:
This is particularly valuable for teams managing sensitive data across HR, Legal, Finance, leadership, and client-facing departments.
Speaking of securing your emails… giving you full control over who sees what (and for how long) in your Org IQ archive is just one part of how we protect your comms.
Org IQ is built with security and access control woven into the platform, so you can collaborate confidently without widening access, creating bottlenecks, or losing oversight.
Want the full picture?
Give Access Without Losing Control
If your organization needs a secure archive and a practical way to collaborate with outside stakeholders, Org IQ was built for you.
Invite guests. Set expiration. Keep visibility limited to the right eyes only. Then keep that work moving.